How do You Void a Check in QuickBooks Online?

If you have sent a check to someone and it has not been delivered and you have recorded a stop payment, or printed a check and the form has messed up -0 I often forget how to put them in the printer! You may need to void the check and re issue it.

Voiding checks in QuickBooks Online is super easy!

1. Open the check you would like to void

2. From “More” on the bottom black bar, select “Void”

3. You will receive a warning – if you are sure, go ahead and void your check!

4. When your cheque has been voided you will receive this message:

5. You can now go ahead and reissue the check!

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Video transcript

Hi, Kerry here from My Cloud Bookkeeping. Today, we're going to look at how to void a check in QuickBooks Online. Now, typically you void a check if you sent it to somebody and they've never received it, or perhaps it's stale dated, you send it to them and it's six months or whatever the rule is, wherever you're watching, and you want to void that and reissue it, or maybe you've just put the paper in the printer the wrong way and made a big mess, and you need to reprint the check with another number, so you have to void it. Fortunately, voiding checks in QuickBooks Online is super easy. So we'll walk through the steps here.

So here we are in the sample company and I'm going to pop across to the register. Now let's say that we know that Tim Philip has not received his check number 45, it's been lost in the mail, something has happened. So, this is the check we're going to choose to void. So we're going to pop on here and we're going to say edit. Now another way to find this would be to open up a bill payment or an expense, click this backward clock, and you have a list of the different checks in here. You could find it that way as well. So here we are, we've opened up bill payment, number 45, check number 45, we pop down to ‘more’ here and we click void. Now, do you see that there's a warning that pops up? The reason for this is because this check is paying bills. So it's wanting to make sure, do you really want to void this? Because you've used it to pay a bill and yes we do. And this warning is great because it reminds us that we then need to reissue another check to pay that bill. So,we're going to say, yes, we're going to void it, and it's been voided.

Now, if you don't receive the warning, it could be because, for example, here we have adjusted check. We've paid Tania for some job expenses, it's just an expense, it's not paying a bill, and if we voided that one, there would be no warning. And that's okay because we just have to repay Tanya. So do be aware of the warnings there to remind you if it's a bill that's being paid. If you've voided this one of Tanya’s, you will have to start again with paying Tanya. So if we have a look now, we can see herethat Tim's checks says it's voided, and it has an amount of zero. Let's just open it up and have a quick look just to see what it does look like. Everything's zero, and it says void, and notice here, the bill pops up, requiring us to pay it again if that's what we'd want to do.

So now that's voided, you can reenter your check details, send it out to your supplier and your books should be completely in order. Keep an eye on that month-end reconciliation, download my month-end checklist to make sure that you've got everything in order every month to know your books are accurate. And if there's anything else I can help with, please do make a comment below. If this video was useful, click like, subscribe to my channel, and I hope to see you again soon.

Cheers.