How to Pay Payroll Liabilities in QuickBooks Online?

If you are making payments for payroll liabilities and deductions from your employees payroll using QuickBooks Online, it is important that you use the correct section to record your payment. In this easy to follow guide, we'll walk you through all the necessary steps so that you can rest easy knowing everything is done correctly.

We'll start by logging into your QuickBooks dashboard on your desktop computer. We'll be providing you with instructions as well as screen shots to help you easily follow this guide.

Step #1:

After securing logging into your account, move to the payroll tax centre, which can be found under Taxes on the left hand tab.

Hint: This is a little confusing – you would expect it to be under payroll! Aren't you lucky we created such a fantastic guide for you?

Step #2:

In the taxes section there are two tabs, one for Sales tax, another for Payroll tax. Click on the Payroll tax tab to move to the next step.

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Step #3:

Next, you can select the tax you wish to pay from the tax type column as seen in the screen shot below.

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You might notice that the options differ depending upon where you are located geographically, also by what agencies you are registered to pay with.

It is also worth noting that you may also need to file and pay using a government website, if you are not signed up to a payroll service that remits these payments for you.

TIP: Be sure to enter the tax payment in the payroll tax centre before you update your bank feed.  The transaction will then automatically match on the bank feed.  It is not possible to correctly record payroll or sales tax payments directly from the bank feed.

We want to thank you for using our guide on how to pay payroll liabilities using QuickBooks Online. Feel free to explore our ever expanding blog for more helpful articles, check out our free and paid QuickBooks Online Courses and as always, reach out to us for any questions or comments you have.